Exceptionally high standards of compliance is paramount to the way we operate due to the nature of contracting in Financial Services. 

What is PES (Pre-Engagement Screening)?

PES (Pre-engagement screening for contractors) is the process of investigating the backgrounds of all potential candidates before they are placed on-site. This involves a series of documentary evidence and security checks to prove that candidates are who they say they are and that they’re of sound ‘fit and proper’ status. PES is commonly used to verify the accuracy of an applicant's claims as well as to discover any possible risk in employing the person. Each client of Grovelands has a PES agreement in place which specifies which level of screening should be met. Each candidate must complete screening before they can begin their assignment.

Why do we carry out PES?

Due to the nature of contracting in Financial Services, the level of pre-engagement vetting is very high to match the level of risk involved. Grovelands must ensure that only the highest quality candidates are put forward for our roles.

Who conducts PES?
Grovelands has a dedicated Contract Compliance (CC) team who are responsible for the PES of all candidates prior to them starting a role. This involves (but is not limited to) conducting security and sanction checks, employment referencing, proving ID, eligibility to work and confirming residence. The team is also responsible for confirming each candidates' chosen contracting entity.

Standard PES Process

To fully screen our candidates prior to their project start date the following checks are required to take place:

  1. Proof of ID
  2. Proof of right to work
  3. Evidence for proof of residence
  4. Evidence for activity
  5. Evidence for employment
  6. Proof of qualifications
  7. Security checks
  8. Client specific documents

Read more about this process

Onboarding System

Our onboarding system is Grovelands’ central online portal where all documentation to be completed will be administered.

Candidates will be able to complete, sign and upload Grovelands and client documents online as required.

Everything you need can be found in one place and your progress is clearly marked so you can see exactly what it is you need to do.

Login to your account now

Haven’t received your login details? Please email contractcompliance@grovelands.co.uk.

 

Choosing your contracting entity

Grovelands currently work with contractors who supply their services either via an Umbrella Company or a Personal Services Company (PSC/Limited Company). As an agency we cannot influence your choice, therefore we suggest that you conduct independent research on which option suits you best or alternatively, consult an accountant or solicitor.

It is important that you make a well-informed decision regarding whether you choose to contract through an Umbrella or PSC. Once you have made your choice and we have the correct documentation from you, we can issue you a contract for your assignment with us.

If you are new to contracting, here are a few useful links:

Umbrella Companies

Preferred & approved suppliers list

PayStream Umbrella Company

 

Simplify Umbrella Company

Trafalgar Accounting Excellence

Approved suppliers list

Black Diamond Umbrella Company

Cloud9 Umbrella Company

Danbro Umbrella Company

Nasa Umbrella Company

Orange Genie Umbrella Company

“I like the thoroughness of the vetting process. I also like the idea of having someone that looks out for the welfare of the associate.”

NPS Participant, July 2017

Meet the Contract Compliance team

Rosie Raouf

Rosie Raouf

Head of Compliance

Bio

Rosie Raouf

Rosie Raouf

Head of Compliance
LinkedIn
01273 651 506
rosie.raouf@grovelands.co.uk

I have 4 Sussex sheep named Lamb Chop, Dotty, Margaret and Poppy. They’re very nosy, will get in your car if you leave the door open and are great lawn mowers!

Julie Sydenham

Julie Sydenham

Contract Compliance Consultant

Bio

Julie Sydenham

Julie Sydenham

Contract Compliance Consultant
LinkedIn
01273 651 526
julie.sydenham@grovelands.co.uk

I have previously sung for a Chilean Prime Minister! I was booked for a gig on a boat on the Thames but I didn’t know who for at the time. When I got there I had to go through a thorough security check before the Prime Minister turned up with his entourage. He was lovely and very good fun.

Gemma Cordner

Gemma Cordner

Contract Compliance Analyst

Bio

Gemma Cordner

Gemma Cordner

Contract Compliance Analyst
LinkedIn
01273 651 570
gemma.cordner@grovelands.co.uk

I once went on a 3 day clown course where I learnt how to juggle, spin plates and ride a unicycle… among other things.

Contract Compliance Process

Contract Compliance Process

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